UAE Careers Jobs

Admin cum Receptionist Job

ENGIE Cofely Energy Services LLC

Valid Till: N/A

United Arab Emirates

Job Description

Assigned the task to carry out with full accuracy and provide the better service in time frame under Facility

  • Attending the service request from the clients, tenants, landlords etc. through phone calls, emails regarding maintenance service.
  • Communicating with clients, tenants, landlords etc. for fixing the appointment.
  • Preparing quotations and send to the clients, tenants for seeking the approval.
  • Making intervention (s) for each job request and coordinating with supervisor for arrange the team as well as transportation.
  • Follow up with technicians for the interventions and after finishing the job, the interventions are closing in the system.
  • Handling the petty cash for maintenance work.
  • Preparing monthly summary for additional work and the same to Account Dept. along with supporting documents for raising the invoice in favor of the clients.
  • Keeping the records of payment receiving and pending payment
  • Tracking the schedule of PPM service and coordinating with clients.
  • Correspondence with mail, filing and other miscellaneous work.

QHSE

  • Take reasonable care of your own health and safety and not to put other persons – fellow employees and members of the public – at risk by what you do or don’t do in the course of your work;
  • Cooperate with any company efforts to improve health and safety at work;
  • Comply with any reasonable instruction given to you in the interest of health and safety.
  • Not to interfere with or misuse anything that’s provided for your health, safety or welfare
  • Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work

Qualifications & Experience:

  • High school diploma or equivalent
  • 3 to 4 years of experience in Admin
  • Good written and spoken English
  • Interest to improve the skills under Administration and HRD

  • Managing one’s own time and the time of others.
  • Actively looking for ways to help people
  • Effective communication skills
  • Efficient in writing skills Giving full attention to what other people are saying, taking time to
  • understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Proficient knowledge in computers and should be able to operate spreadsheets and word programs
  • Knowledge of administration and record keeping