The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store.
MIS (Store/RO) – Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
Maintain data in the system to facilitate easy access to information when it is required.
Maintain and update information relating to staff in the store.
Liaise with the Regional Operations and HR Office.
Stock Control and Operations
Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
Follow-up with suppliers for outstanding invoices and settle any outstanding payments
Cash Office responsibilities including the following:
Daily reconciliation of store takings & reports
Banking/Foreign Exchange
Store Petty Cash
Tallying of safe fund daily
Credit Card Reconciliation
Ensure accurate reports are provided to Admin Management to enable commercial decisions.
Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
Ensuring that the accuracy of stock received from the warehouse is accounted in the system
Ensuring Periodic stock accuracy checks with commercial team’s co coordination.
Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
Ordering of Stationary for the Store / Admin Team
Qualifications & Experience:
High School degree (bachelor’s degree preferred)
1-3 years of retail sales experience.
Required Skills to be successful:
Advance MS Office. SAP experience would be beneficial.
Strong/excellent attention to detail
Results-orientated
Excellent working knowledge of MS Office
A high level of customer focus and the ability to understand customers’ needs
Strong analytical and numerical skills with experience in producing trade reports and analysis
