Receptionist Job

NAFFCO

Salary: AED 2,500 - 3,000 ($676 - $811)

Dubai, United Arab Emirates

Job Description

  • Greet and welcome visitors with a warm and professional demeanor, ensuring an inviting first impression for all guests.
  • Manage a multi-line phone system, efficiently directing calls and taking messages to maintain seamless communication.
  • Schedule and coordinate appointments, meetings, and events, ensuring optimal use of company resources and time.
  • Maintain an organized filing system for both physical and digital documents, enabling quick retrieval and efficient office operations.
  • Handle incoming and outgoing mail and packages, ensuring timely distribution and record-keeping for all correspondence.
  • Provide administrative support to various departments, assisting with tasks that enhance overall office efficiency and productivity.
  • Respond to inquiries and provide information regarding company services, policies, and procedures, acting as a knowledgeable point of reference.
  • Ensure the reception area is tidy and presents a professional appearance, reflecting the company’s standards and values.

Qualifications & Experience:

  • Proven experience as a receptionist or in a related administrative role, ideally in a fast-paced environment.
  • Familiarity with office management systems and procedures, including proficiency in MS Office Suite and basic bookkeeping.
  • Excellent verbal and written communication skills, with a strong command of [specific language] preferred.
  • Strong organizational skills with the ability to multitask and prioritize effectively in a busy setting.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
  • A friendly and approachable personality, capable of interacting comfortably with diverse individuals.
  • Attention to detail and accuracy in tasks, ensuring high-quality work output and documentation.
  • Proficiency in handling office equipment such as printers, copiers, and fax machines, ensuring smooth operation.
  • Flexibility and adaptability to meet changing demands and a willingness to take on additional responsibilities as needed.