Document Controller Job

Valid Till: 16 November 2024

Abu Dhabi, United Arab Emirates

Job Description

Coordinate with project teams to ensure all documents are correctly filed in the appropriate department file archives.
Verify and submit project documents ahead of submission deadlines to ensure compliance with schedules.
Copy, scan, and securely store both physical and digital documents in an organized manner.
Review files, including contracts, for accuracy and make necessary edits as required.
Distribute project-related document copies to internal teams as per project requirements.
Manage the meticulous filing of documents in both physical and digital record-keeping systems.
Develop templates for various document types to enhance efficiency and consistency.
Retrieve requested files promptly for employees and clients to support operational needs.
Maintain the flow of documentation across the organization, promoting accessibility and transparency.
Conduct quality checks on document details, such as file names and submission accuracy, prior to distribution.
Assist in creating procedure manuals and system packages related to document control.

Bachelor’s degree.
Proven experience in document control, preferably in the engineering sector.
Strong attention to detail and accuracy in document management.
Proficient in using document management software and tools.
Excellent organizational and multitasking skills.
Effective communication and teamwork abilities.
Problem-solving mindset with the ability to identify and address issues proactively.
Familiarity with relevant industry standards and regulations.
Strong computer skills, including MS Office Suite and file management tools.
Prior experience in managing a small team or leading document control initiatives is a plus.