Administrative Assistant Job

The Administrative Assistant will provide comprehensive administrative support to the Construction Services Division. This role involves managing documentation, coordinating schedules, and facilitating communication between team members and clients. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Document Management: Prepare, process, and maintain construction-related documents, including bid proposals, contracts, and project reports.
• Scheduling: Coordinate meetings, site visits, and project timelines. Maintain calendars for project managers and other team members.
• Communication: Serve as a liaison between the construction team, clients, subcontractors, and vendors. Handle phone calls, emails, and other correspondence.
• Record Keeping: Maintain accurate records of project progress, budgets, and expenditures. Ensure all documentation is up-to-date and easily accessible.
• Office Support: Order and manage office supplies, arrange travel and accommodations for team members, and assist with general office duties as needed.
• Project Assistance: Support project managers with tasks such as preparing presentations, tracking project milestones, and ensuring compliance with company policies and procedures.
• Meeting Coordination: Organize and take minutes for project meetings. Distribute meeting notes and follow up on action items.
• Quality Control: Assist in ensuring that all project documentation meets company standards and client requirements.