HR Assistant Job

The HR Assistant will provide the Academy with a comprehensive service that delivers HR best practice and commercially focused HR solutions that support the Academy in the delivery of its strategic objectives.

The HR Assistant will play a crucial role in supporting the HR Manager and ensuring the smooth and efficient operation of HR processes. You will be responsible for assisting with various administrative tasks and providing support across multiple areas of HR including recruitment, onboarding, employee relations and HR records management.

• Models and encourages a culture of kindness in support of the GWA core values
• Manage HR Assistant responsibilities in compliance with policies, procedures and systems
• Maintain utmost confidentiality and professionalism at all times
• Coordinates the Teaching License process with HR Manager
• Create employee files for all new hires following the standard guidelines set by GEMS.
• Ensure all files are organised and contain all relevant information, and ensure documents are up-to-date at all times.
• Ensure compliance with all HR systems to maintain employee records. 
• Administer, monitor and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related queries.
• Produce NOCs, salary certificates and salary transfer letters as required in a timely manner.  
• Support ERP project team with input on HR systems, policies and requirements where required.
• Track approval process for all processes wherever other department’s signatures are required. 
• Run reports from D365 as required by the HR Manager or other areas of the business. 
• Maintains staff leave records e.g. annual, medical, holiday and personal leave days for payroll and ensuring accurate data entry in the Phoenix HR platform
• Attends HR related meetings and all staff meetings
• Performs other duties as assigned by the HR Manager and CEO/Principal
• Prepare documentation required by the HR Manager and CEO/Principal during recruitment processes.
• Prepare the documents required for onboarding, including visa and labour card processing requirements in liaison with the GRO
• Prepare the welcome pack for all new hires and liaise with the IT Department to prepare the access cards and laptop/desktop.