Receptionist - Intern

This role will require the successful candidate to provide comprehensive front of house support to the office, while having responsibilities for the organisation of office management tasks. It requires a flexible approach, carrying out other ad-hoc duties according to the office needs.

• To provide a warm, courteous and prompt welcome to guests at the reception desk
• Be the main point of contact for any visitor/guest or employee of the organisation when at the Dubai office
• Arrange all mail, international and local couriers in line with the Company procedure
• Arrange taxis and chauffeurs for guests and employees where applicable
• Manage the meeting room calendars and make sure the rooms are tidy, replenished and ready after each meeting
• Liaise with the MIS team to make sure the IT equipment in the MR is in working order
• Organise refreshments and order lunches for meetings where requested
• Switchboard operation: Taking care of external and internal calls in a professional manner and be the first point of contact for all phone enquiries, taking messages when required
• Ensuring the reception area is kept clean and tidy at all times
• Ordering office consumable: copier toners, stationery, kitchen supplies and check deliveries against invoices
• Maintaining stationery supplies throughout the building and controlling the stock cupboards
• Supervising the cleaners
• Liaising with the 3rd party suppliers to the office (waters, coffees, teas, flowers etc)
• Supporting the Operations Team in managing the facilities tickets system for the office.
• Raise any issues via the facilities system relating to the office
• Report any issues identified by the security guards during the night and weekend patrols
• Assisting in Administrative tasks (approval of invoices, preparing expenses reports, organising collection of recycling and archiving boxes) where applicable
• Onboard new starters and provide an office tour where required