This role involves coordinating closely with the HR department to manage recruitment, staff movements, documentation, and general HR-related processes. The position is responsible for handling staff deployment, document management, and ensuring smooth administrative operations between project sites and the HR department.
Responsibilities:
Coordinate with the HR department for local and overseas recruitment.
Assist HR with staff-related issues, including leave settlements and passport handling.
Allocate staff to respective sites after leave or upon new appointments.
Coordinate employee transfers between different project sites.
Temporarily maintain labor cards, passports, and other HR documents until returned to employees or HR.
Collect medical reports for visa renewals or new staff and submit them with documents to HR.
Maintain records and dispatch documents to HR daily.
Arrange accommodation for transferred or new staff.
Liaise with HR and project in-charges to resolve staff grievances.
Manage daily dispatch and receipt of documents from various projects.
Prepare monthly overtime and internal trip data for HR.
Compile labor man-hour statements for project billing.
Distribute incoming mail from the post box to relevant project staff.
Obtain and forward final clearances for resigned or terminated staff to HR for visa cancellation and final settlement.
Qualifications & Experience:
Intermediate or Bachelor’s certificate in Human Resources, Business Administration, or similar
3–5 years of experience in HR or staff/labor coordination
Strong self-management and time management skills
Excellent communication skills
High degree of result-oriented and hard-working attitude
