Buying Admin Assistant Job

The Buying Administration Assistant will support the team by providing administrative support and contributing to the Buying process. This will be a key role to support the Buying team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory. 

• Generally, support the buying department team in their daily and weekly tasks
• Run periodic reports to share with Stores/Buyers
• Support with the creation of product look books
• Run competitor price analysis, shopping reports/benchmarking
• Support in validating buy data for marketing team
• Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions & imagery
• Support in organizing seasonal product training for stores
• Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner
• Support with creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..)
• Maintain the product hierarchy; ensuring product data is accurate and consistent
• Monitor the product flow for digital channels, solving digital rejections for missing information
• Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion
• Communicate with brands for ready stock
• Support delivery process through coordination between buyers and planning
• Support Buyers to manage end of delivery window strategy (late delivery discounts, cancellations)
• Manage return to vendor requests (RTV’s), ensuring effective communication to suppliers.
• Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse)
• Store Related Inquiries & Technical Advice on Product Damages.