To provide a complete administrative services to the Director/ Manager including office management, time management, corresponding, calendar management, logistics management, office supplies and clerical responsibilities.
Responsibilities:
Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel and obtain additional information where necessary.
Provide a time management/ diary service on behalf the Director/ Manager in order to ensure effective time usage and to avoid conflicting schedules.
Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
Assist the Director/ Manager in preparing presentations, graphs, and statistics in order to ensure they are fully prepared for their meetings.
Organize and oversee all aspects of meetings held by the Director/ Manager including venue arrangements, invitations, memos, reports and minutes of meetings.
Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Director/ Manager (and as an extension Nawah’s) intellectual property is guarded at all times.
Coordinate travel arrangements with travel coordinators for the Director/ Manager.
